Updated: Sep 16, 2025
Privacy Policy
Version X Ltd (“we”, “us”, or “our”) respects your privacy. This Privacy Policy explains how we collect, use, and share your personal information when you use our website and services (“Services”). It also explains your rights under UK law and, where applicable, other global privacy laws.
1. Information We Collect
Personal Information You Provide
When you interact with us, we may collect personal information you provide directly, such as:
Name and contact details (email address, phone number)
Company and job title
Account login information (if you register with us)
Payment details (if you purchase our Services)
Any information you choose to share when contacting us
Information Collected Automatically
When you use our Services, we automatically collect certain information, including:
Technical data: IP address, browser type, operating system, device identifiers
Usage data: pages visited, time spent, clicks, referring website
Cookies & tracking technologies: small files stored on your device (see Section 5 below)
We do not intentionally collect sensitive personal data (e.g., health, political opinions, religious beliefs).
2. How We Use Your Information
We process your personal data only where we have a lawful basis under UK GDPR. This includes:
To provide our Services (performance of a contract)
To communicate with you about updates, support, and queries (legitimate interest or consent)
To process payments and manage billing (performance of a contract)
To improve and secure our Services through analytics and monitoring (legitimate interest)
To send marketing communications where you've opted in (consent)
To comply with legal obligations such as record keeping or fraud prevention
We will not use your personal data for purposes that are materially different from the above without notifying you.
3. Legal Basis for Processing (UK & EU GDPR)
We rely on the following legal bases when processing your personal data:
Contract — where processing is necessary to deliver the Services you request.
Consent — where you have opted in (e.g. to newsletters).
Legitimate interests — for business purposes such as improving Services, marketing to existing clients, and ensuring website security.
Legal obligations — where processing is required to comply with law.
4. Newsletters & Marketing
If you subscribe to our newsletter, we will use your name and email to send you updates, insights, or promotional content. You can unsubscribe at any time using the link in our emails or by contacting us at hello@versionx.co
We may also use analytics to understand engagement with our emails (e.g. opens and click-throughs).
5. Cookies & Tracking
We use cookies and similar technologies to:
Keep our site secure and functional
Understand how people use our Services (analytics)
Personalise content or marketing (with your consent)
You can control cookies through your browser settings or our cookie banner. Disabling cookies may affect functionality.
6. Data Storage & Retention
Your data is stored securely with trusted providers. We only keep personal data for as long as necessary to fulfil the purposes outlined in this Policy, or as required by law.
Retention periods depend on the type of data:
Contact and account data — kept for as long as you remain a customer or subscriber.
Analytics data — typically retained for up to 26 months.
Marketing preferences — kept until you unsubscribe or request deletion.
7. Sharing Your Information
We may share personal data with:
Service providers — e.g. hosting, analytics, or email platforms that support our Services.
Business transfers — if Version X is involved in a merger, acquisition, or sale of assets.
Legal obligations — where required to comply with applicable law or enforce our rights.
We do not share personal data with third parties for their independent marketing purposes.
8. International Transfers
Your information may be transferred and stored outside your country of residence, including in the UK, EU, and US. Where data is transferred internationally, we use appropriate safeguards (such as Standard Contractual Clauses) to ensure your rights are protected.
9. Your Rights
Depending on where you are located, you may have rights under data protection laws, including:
Access — request a copy of your personal data.
Correction — ask us to correct inaccurate information.
Erasure — request deletion of your data.
Restriction — limit how we use your data.
Portability — request transfer of your data to another provider.
Objection — object to processing, including direct marketing.
To exercise these rights, contact us at hello@versionx.co.
If you are based in the UK, you may also lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.
10. Security
We take reasonable technical and organisational steps to protect your personal data. However, no method of online transmission or storage is 100% secure, and we cannot guarantee absolute security.
11. Third-Party Links
Our website may contain links to third-party websites or embedded content. We are not responsible for the privacy practices of those third parties.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect legal, technical, or business changes. The updated version will be posted on this page with a revised “last updated” date.
13. Contact Us
If you have questions about this Privacy Policy, contact us at: hello@versionx.co
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